WORKBOX PROTOCOLS MANUAL 2019 May edit.2019




Community Project “Workbox”

A Three Way Community Partnership initiative

Nelson/Whakatu Menzshed / Mitre 10 Mega / Boxman Containers

WORKBOX PROTOCOLS MANUAL 2019 May edit.2019

CONTENTS

1. Overview: Origins, Background, Contributions and Philosophy of Workbox.

2. Specifications /Profile of Workbox Project

3. Development Timeline - Workbox

4. Safety Protocols - Workbox

5. Inventory of equipment - Workbox

6. Management Protocols - Workbox

7. Security Protocols - Workbox

8. Images of Workbox Concept and design










1. Overview Origins, Background, Contributions and Philosophy of Workbox.

Workbox’s origins arose from a need to provide a readily portable and well equipped workshop to support priority “Help and Build” projects in our local Nelson Community. Murray Leaning, the marketing Manager for Mitre 10 Mega, first suggested the idea in discussions as to how the newly formed Nelson/Whakatu Menzshed and his organisation could work more effectively and efficiently together on local community projects. Mega has undertaken to supply all material required to line the Worbox. Boxman, represented by James Brown, donated a perpetual leased and modified 20 ‘ container with flip up doors for our purposes. “Tradies” donated their time to the project to help fit out the interior with wiring and electrical work. A generous grant from the Rata Foundation - facilitated by Denis Moriarty, from Nelson Whakatu Menzshed, provided a grant of $15000 toward a full complement of tools and equipment. Another essential component to the practical implementation of Workbox has been engaging the appropriate people resources to “man” Workbox. Toward achieving this goal we decided to revisit and revamp the traditional culture of the classic “Kiwi Working Bee”, whereby volunteers get together informally and pool resources of time and work to focus on important community oriented projects. Our modern twist to this concept involves bringing the three essential partners together with their distinctively different contributions, so that the appropriate tools and gear always appear on time for the project with the requisite amount of Manpower!

Quite simply put… Workbox + Working Bee = Job Done!

2. WorkBox Profile - specifications

1 Portable Containerised workshop

2 Transportable by Lift and Shift flat deck Hi-Ab truck

3 Primarily stocked with power tools for most flexible use on site

4 Supported with selected 240v bench machine tools for precision cuts

5 Primary use is a base workshop for Working Bee style work

6 Secondary use is as a base workshop for DIY courses for all age groups seniors through to under 10s art primary school

7 Safety Management regimes that maximes safety with ease of usage.

8 Flexible use by partners with options for joint projects, single partner projects with various options re plant and personnel.

9 Maximised security arrangements to safeguard Box and contents.

10 Appropriate Management strategies to ensure efficient usage and longevity of the Project

3. Development Timeline for WorkBox

May 2017 Workbox idea conceived three partners sign on

October 2017 Nelson Menzshed apply to Rata foundation for funding - application is deferred

November 2017 Boxman modify container with flip up doo

March 2018 Workbox receives $15000 grant from Rata Foundation for fit out and tools.

April 2018 McKenzies apply base coat for Box

May – Dec2018 Workbox to NWM workshop for fitting out – interior lining/electricity/ shelving/benches/add.struts

Dec 2018 Nelson /Whakatu Menzshed arranges insurance paid through Rata

Dec 2018 Tools purchase and sponsorship arranged Murray /coordinated by NMW pd through Rata

Feb 2019 Install security measures

March 2019 Sponsorship logos painted on Box Mega to arrange

April 2019 Launch of WorkBox at Mitre 10

May 2019 Workbox ready for first community project

4. Safety Protocols for WorkBox

Acknowledgement: These safety rules are based on North Shore Mens Shed with some adaptions for our specific set up.

Nb The following system acknowledges that a wide variety of users from a range of organisations may be part of the workbox user team and that any safety system needs to be comprehensive yet simple enough to ensure that all users are best protected

Some general guidelines

1. Only qualified and trained users can operate machine tools (as distinct from battery powered or hand tools) in Workbox.

2. Trained Users will be identified colour coded Red hardhats and or vests vests )identifying their user rights

3. Barriers cones and joiner barriers will indicate/ delineate work zones and no go zones where these red zone machine tools will operate . Only qualified trained users will be allowed in the inner cordon of machine users.

4. Untrained Helpers (and children) will identified with green helmets will work in specially designated outdoor zones with battery tools (adults) and hand tools (children) only. They will be provided with safety briefings re. gear and appropriate level tools. Children will be tutored in a formal group situation using workbenches and hand tools tailored to their needs

Each community project will have been approved by a Combined Partnership Community Project committee (CPCPC) with an appropriate Safety Action Plan (SAP) approved by the appointed Project leader who will be responsible for its implementation.

5. Inventory of equipment – Workbox Tools and Equipment Register/ wish-list and purchase list

Additional Notes to stock take / INVENTORY

Murray has negotiated a special deal with De Walt suppliers which will ensure Maximisation of spending power for many tools listed

The above inventory of tools forms the basis of the gear capability of the workbox machine workshop and ancillary tools. Capabilities will include portable workbenches, collapsible portable work benches for childrens workshops and projects, w storage shelves for portable power tools, “power banks’ for recharging power tool batteries, and LED lighting and 240v power cabling for battery recharging.

NB. A final audit list will be compiled on completion of tools purchase and posted I hard copy on the wall of Workbox for Ezi reference and plant audit and management purposes.

6. Management Protocols - WorkBox

Nb all management protocols are by agreement between the 3 partners of Workbox

1. Annual Community Project Plan for WorkBox 2019 edit - generated by Community needs and vetted by Combined Partnership Community Project Committee (CPCPC) Appendix 6

2. Memorandum of understanding signed by the 3 partners specifying ownership/usage details/on-going responsibilities/management of the Workbox project Appendix 1

3. Workbox Protocols Manual to be drawn up and agreed to by 3 partners. (as read)

4. Declaration of accounts of spending Rata foundation donation to WorkBox Appendix 2

5. An annual projected financial budget and Specific income streams to support the WorkBox Programme which will ensure that the Programme operates as a no debt/ non profit project. Appendix 3

6. A Workbox Community Project JOBSHEET form be developed that includes a zero budgeted visit by the Workbox Team on each visit ( and necessarily includes some costs of the visit to be covered by the recipient

( eg transport of Worbox to and from project site to Menzshed HQ) - Appendix 4

7. A Evaluation process be developed to gauge the success of each WorkBox Community project and overall impact and success of WorkBox for reporting purposes (eg to Rata Foundation) appendix 5

7. Security Protocols – WorkBox

1. Superior padlocks on Workbox doors, one padlock surrounded by anti -tamper box

2 Limited issue of keys to strategic personnel via Key register

3. Lockable cabinet storage for power tools.

4. Security cameras installed internally.

5. ID “Menzshed ”markings on all tools

6. Key pad Alarm system and optional monitoring system.

7. Exterior Alarm security signs.

8. Internal storage of Workbox when not used on security projects at Menzshed base.

9. Key issuing system.

10. Full insurance for Transport and Box and contents

11. Audit checks of Workbox and tools at beginning and end of projects to minimise loses.

12. Contents labels on all storage cabinets for easy access and audit.

Appendices relating to WorkBox Operations

Appendix 1 Memorandum of Understanding between the 3 Partners : WorkBox ownership and Management

The three partners Boxman /Mega Mitre 10Menzshed Nelson Whakatu

Agree to the following basic precepts in the setting up and operation of our joint community oriented project Workbox -the new original containerised portable workshop .

1 The container housing the workshop is the property of the partner project for as long as the project remains operational , however the arrangement is understood to be a long term lease, with ownership remaining with Boxman throughout thereby ensuring its return to Boxman should the partnership cease to operate. Boxman pledge to carry out appropriate modifications to the container to kick start the project.

2. Menzshed Nelson Whakatu pledge to gain appropriate funding for the tools and fittings of Workbox, and undertake any work required to complete the interior outfitting. The tools and fittings contained in the Workbox become the property of Menzshed Nelson Whakatu , and in the event of the Workbox ceasing to operate, all tools and contents will be transferred to the current premises of Menzshed Nelson Whakatu. Menzshed Nelson Whakatu undertake to formulate a comprehensive workbox protocols manual , which details appropriate systems for the overall management of Workbox including such aspects and guidelines relating to safety /ongoing operational funding, and maintenance and replacement of tools and equipment.

3. Mega Mitre 10 pledge to assist in the supply of Hardware materials and sundries to fit out the interior of the Workbox by providing appropriate funds via account credits, tradie rates for purchases, and encourage suitable trades and businesses to contribute their services and products toward identified components required for Work Box 4.

4. The three partners agree to meet and formulate a Operational Calendar for each year. Identifying and agreeing which projects the workbox will be used for, and taking responsibility for leading any projects they identify themselves as being the lead partner in and all this involves, with regards particularly to safety protocols, workbox security, transportation costs ,project leadership and supervision on site




So agreed Nelson Menzshed Nelson Whakatu rep Denis Moriarty Boxman rep James Brown Mega Mitre 10 rep Murray Leaning

Appendix 2 Declaration of budget and spending of Rata foundation donation to WorkBox


Appendix 3 Annual projected financial budget and Specific income streams to support the WorkBox Programme 2019